What is Electronic Document Management?

Thousands of organisations worldwide use electronic document management every day instead of paper filing systems as electronic data is so much more secure and easier to access.

Electronic Document Management will help to increase the efficiency of your company by:

• Making it much faster to file and retrieve documents – no more filing cabinets!
• Improving the control of all documents and data making it easier to keep track of vital information.
• Improve the access, security and sharing of information thus ensuring protection against unauthorised access and saving unnecessary duplication.
• Increase organisational productivity by saving time wasted searching for information.
• Create an audit trail so that you can always track who has looked at documents and what they had done to/with them.
• Provide a secure backup to prevent the loss of any data either by an individual or in the event of a disaster.

The basic idea is that any document, regardless of its original format, can be stored on the computer, indexed and retrieved instantaneously with with the minimum amount of effort and at minimum cost.

Why implement Electronic Document Management?

A recent survey suggests that the 2 main areas that management of most companies regard as the most important are efficiency and security. If you are serious about improving the operation in your company then you have to consider the impact that an Electronic Document Management system will have. Electronic Document Management reduces the amount of lost and misfiled paper files, stops the costly reproduction and distribution of documents and makes better use of office space for productive activities. You can also be confident only those people who have been given authorisation are able to access documents. The aims of Electronic Document Management are to improve organisational workflow and cut costs associated with the poor administration of documentation. It will also complement existing systems that play vital roles in most organisations. Electronic Document Management provides instant access to all the information that your business needs.

What can we offer?

Pacific Solutions specialises in Document Management Systems. We have years of experience working with companies such as Adecco, EMI, Legal & General and Puma. We have a variety of products available relating to electronic information management that suit all platforms and all types of applications. We can analyse your particular processes, give you vital information on the areas that will most benefit from Electronic Document Management and make your operation so much more efficient.

What to do next...

Contact one of our team to discuss your own processes and how Electronic Document Management can make a difference to your organisation. We welcome the opportunity to meet with you to understand your business procedures and discuss how Electronic Document Management will work within your company and provide the considerable cost savings that we claim.

Your competitors are doing it – don’t get left behind.